ESA UNCLASSIFIED – For ESA Official Use Only ​

1. Introduction

1.1. Scope of the Document

This document describes the Environmental Sustainability activities to be undertaken and the deliverables required by the European Space Agency (“ESA” or the “Agency”) in relation to the delivery of the Service.

1.2. Overview

There is a need to understand, measure and reduce the environmental footprint of ESA’s activities.

ESA’s Agenda 2025 sets the objectives of reducing the Agency’s greenhouse gases emissions by 28% by 2030 for downstream activities (Scope 3) compared to 2019.

This also supports the goal to reach European climate neutrality by 2050, by cooperating on activities contributing to this target, such as assessing the footprint of the activities implemented in the Service, avoiding and reducing emissions of greenhouse gas, switching to green electricity, implementing best environmental practices, promoting environmentally friendly technologies and supporting innovation. The European Climate Law  writes into law the goal set out in the European Green Deal  for Europe’s economy and society to achieve climate-neutrality by 2050 . The law also sets the intermediate target of reducing net greenhouse gas emissions by at least 55% by 2030, compared to 1990 levels.

The European Commission applies a policy of continuous improvement of its environmental impacts through EMAS (Environmental Management and Audit Scheme ).

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2. Reference Documents

2.1. Reference Documents

The following documents provide additional context and background for the implementation of the Environmental Sustainability Requirements:

2.2. Web References

The following documents provide additional context and background for the implementation of the Environmental Sustainability Requirements

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2.3. Acronyms

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3. Sustainability requirements

The Contractor and its consortium (e.g. subcontractors, data centres, network providers) shall demonstrate their activities towards reducing environmental impacts over the duration of the Service implementation.

[REQ-01] The Contractor and its consortium members shall monitor their Carbon footprint over the duration of the Service implementation.

[REQ-02] The Contractor and its consortium members shall report on a yearly basis on the Carbon footprint of the Service covering a 12-months period from 1st January to 31st of December (or part thereof when the Contract is in place). This ESG Report shall be provided by completing the ESG Report Answer Sheet template (Annex 1).

[REQ-03] The Contractor shall deliver the completed the ESG Report to the Agency by the first normal working day after the 15^th of February of each year following the year being reported, unless otherwise agreed with ESA. The Contractor may, in addition provide a complementary report to provide additional information on the ESG Report. At the end of the Contract, the Contractor shall deliver a final version of the report as part of the Contract Closure review covering the period of the contract remaining since the period covered by the previous report.

NB. In case of a consortium of Suppliers, the ESG Report shall be answered by all consortium members, i.e. one ESG Report for the prime Contractor and each consortium members (e.g. subcontractors, data centres, network providers). The prime contractor oversees the collection of all the ESG reports and their delivery to ESA

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4. Instructions to fill the ESG Report

The ESG Report Answer Sheet, named as ESG Report, shall be used by the Contractor to report on the application of the Environmental Sustainability requirements defined in this document.

This spreadsheet document is composed of the following sheets:

•Versioning: information on the versioning of the document

•Info & Results: total of points resulting from the answers on the requirements

•Company Answers: to be filled by the Contractor

•DC & Network Answers: to be filed by any Contractor providing Data Centre and/or Network Services

The Contractor shall fill the following columns

•Answer: by using pre-defined field describing the most-appropriate answer to the requirement

•Answer justifications: by providing more details and/or background to the answer

•Attached Fact sheet or supporting document Refs: if necessary, by providing any justification to support the answer to the requirements

Note that all consortium members shall complete the Company Answers part of the ESG Report Answer Sheet template. Data centres and network providers shall also complete the DC & Network Answers part of the ESG Report Answer Sheet template.

The prime contractor shall collect the ESG Reports from all consortium members and send them to ESA by email as directed.

Calculation of Level of Answers

An automatic system of calculation has been established and depends on the level of answer declared by the Contractor.

The total result, named as Supplier’s level of answer is the consolidation of all questions and is calculated in the spreadsheet Info & Results.

The total result and intermediate results will help to track the evolution of the Supplier Level of Answer of the Contractor over the duration of Service.

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